ADMINISTRATION AND HR OFFICER

VACANCY ANNOUNCEMENT@ UFULU FINANCE LIMITED

POSITION: ADMINISTRATION AND HR OFFICER

Location: Lilongwe

APPLY HERE:
https://www.ufulufinance.com/jobs/administration-and-hr-officer

ABOUT UFULU FINANCE
Ufulu Finance Limited is dedicated to empowering Malawians through transparent financial solutions, ethical microfinance and fair credit to promote sustainable prosperity.

The company is inviting applications from suitably qualified and experienced candidates for the position of Administration and HR Officer.

JOB SUMMARY

The successful candidate will be responsible for the smooth day-to-day running of office operations and human resource functions. The role involves office administration, procurement, asset management, logistics, recruitment, employee records management, staff welfare and ensuring compliance with labour laws and internal policies.

KEY RESPONSIBILITIES

1. Administration and Office Management

• Oversee daily office operations, including office supplies, utilities, security, cleaning, transport and maintenance.
• Maintain the fixed asset register, including asset tagging, verification, movement, loss, damage and disposal records.
• Manage the vehicle fleet, fuel logs and maintenance of office equipment.
• Coordinate staff travel, accommodation, meetings, workshops and other events.
• Monitor service contracts and renewals, including insurance, licences, internet services, leases and equipment servicing.
• Ensure proper documentation and authorisation of administrative activities.

1. Procurement and Supplier Management

• Coordinate procurement of goods and services in line with approved budgets and organisational procedures.
• Source, evaluate and shortlist suppliers and obtain competitive quotations.
• Prepare comparative analyses to ensure value for money, quality and competitive pricing.
• Support procurement committee activities by preparing evaluation reports and meeting minutes.
• Prepare purchase orders and contracts and follow up on supplier deliveries.
• Verify supplier invoices against purchase orders and delivery records before submission to Finance.
• Ensure all procurement activities are properly authorised, documented and compliant with organisational policies.

1. Human Resources Management

• Coordinate recruitment and employee onboarding processes.
• Manage employee relations and maintain accurate, confidential employee records.
• Support leave, attendance and payroll input management.
• Work with the HR Manager on compensation and employee benefits.
• Support staff welfare initiatives and the consistent application of HR policies.
• Ensure HR policies remain up to date and comply with applicable labour laws and organisational procedures.

1. Reporting and Compliance

• Ensure compliance with HR, administration, procurement and asset management policies and applicable regulations.
• Support internal and external audits by maintaining complete and well-organised documentation.
• Prepare periodic human resources and administration reports.
• Contribute to reviewing and improving HR and administrative procedures.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in Business Administration, Human Resource Management, Procurement and Supply Chain Management, Accounting or a related field.
• At least four (4) years of experience in an Administration and HR role.
• Good knowledge of procurement, labour laws and human resource management practices.
• Proficiency in Microsoft Office and HR systems.

KEY SKILLS AND COMPETENCIES

• High integrity and commitment to ethical and transparent practices.
• Strong attention to detail and accuracy in documentation.
• Good negotiation and supplier management skills.
• Excellent planning, organisational and time management skills.
• Ability to manage competing priorities and deadlines.
• Strong numerical skills, including cost comparisons and quotation analysis.
• Ability to handle confidential information with discretion.

REMUNERATION AND BENEFITS

Ufulu Finance offers a competitive salary and comprehensive healthcare. The successful candidate will enter into an employment contract with Ufulu Finance Limited.

HOW TO APPLY
Interested and suitably qualified candidates should submit their applications online through the official Ufulu Finance careers website.

APPLY HERE:
https://www.ufulufinance.com/jobs/administration-and-hr-officer

Official Careers Website: Ufulu Finance – Careers
Search for Administration and HR Officer and select Apply for this Role to access the application form.

Application Deadline: Wednesday, 4th November 2026

Share this opportunity with anyone who may be suitably qualified and interested in applying.